Organizations — Institutional Workspaces
The Organizations page is where you manage institutional workspaces — places where a team, cohort, or institution organizes and tracks preparation work. You can create an organization of your own, respond to invitations to join one, and see how each organization you belong to is doing.
One rule shapes everything here: learner data stays private — the organization only sees what members explicitly submit.
Creating an organization
Click Create Organization (top right of the page) to set up a new workspace. You become the first admin. The setup form asks for:
- Organization name (required) and optional legal name.
- Region — used for legal, tax and data-handling defaults.
- Plan — Free (core prep & job tracking), Pro (full learner prep),
Pro+ (analytics & collaboration), or Super Pro (institutional features).
Click Create Organization to finish.
My invitations
If you've been invited to join an organization, a My invitations card appears at the top of the page with a badge showing how many invitations are pending. Each entry states plainly:
- Accepting an invitation makes you an active member — the organization can see what you explicitly submit.
- Declining keeps your account fully private.
Use Accept or Decline on each invitation. After you respond, the invitation list and the organization list refresh.
Your organizations
Each organization you belong to appears as a card showing the name, its region · status, the number of members, the assignment completion percentage, and a Privacy protected badge when some metrics are withheld to protect member privacy. Use the Manage button to open that organization's workspace.
When you have no organizations yet, the page shows "No organizations" with a "Create an organization to manage cohorts and assignments" button.
Inside an organization workspace
The workspace page is where members and work are managed:
- Members — the member list with role (member, advisor, admin), status badges, and Suspend / Restore / Remove actions.
- Cohorts — read-only list of cohorts you belong to.
- Admin cards (visible to org admins):
- Invite member — email + role, then Send invite.
- Cohort management — create cohorts with name, description, dates, and visibility (Members only, Advisors only, or Organization); edit, add members, or archive each cohort.
- Create assignment — title, description, cohort, and due date.
- Assignments — expand submissions and review them with feedback, a status (Reviewed / In Progress / Submitted), and Submit review.
- My access — what you can see: your role badge, cohorts you belong to, and assignments visible to you with a Submit link.
- SSO and Offboard buttons (top right).
Offboarding exports an aggregate-only manifest — member, cohort, and assignment counts, with no resumes, answers, transcripts, or recordings — and cannot be undone.
Analytics
The analytics page ("{Org name} — Analytics") shows aggregate analytics with privacy-safe suppression for groups smaller than 5 learners — when a group is too small to report safely, numbers are withheld rather than shown.
SSO Settings
The SSO page configures single sign-on for the organization:
- SSO Provider Status — OIDC (Available or Unconfigured); SAML is pilot-gated ("not yet available").
- OIDC Configuration — issuer URL, client ID, client secret (Show/Hide; entering a new value only rotates it), and redirect URI.
- Invitation Policy — auto-accept mapped domains, or require admin approval for unmapped domains.
- Domain Mapping — map SSO domains via the
SSO_DOMAIN_MAPPINGenvironment variable.
Save with Save SSO Settings.
Submitting an assignment
When an assignment is visible to you, open it to see its status (Assigned, Submitted, Reviewed) and due date, then Submit Your Work: add notes and reference any artifacts (evidence IDs, story IDs, or answer URLs). After submitting, a success message confirms your submission has been recorded and that an advisor will review it.